Virtual Board Meetings allow boards to conduct crucial business even in uncertain times. While these meetings aren’t without their challenges, the implementation of an appropriate manner of conducting calls can help to streamline the process and encourage more active participation.
Meeting materials that are pre-planned, like an organized agenda for meetings allows participants to read the material as well as formulate questions and suggestions prior to the meeting. This helps to ensure that all topics are covered in the time frame allocated. In addition, by implementing collaborative tools like virtual whiteboards and document sharing, remote attendees can be more engaged during the meeting.
Another method of ensuring that remote attendees are more engaged is to encourage them to engage in regular discussions by using the «raise hand» feature or by sending messages to the chat. This will also stop people from waiting until the end of the meeting to voice opinions which can cause confusion and diminish the effectiveness of the meeting.
You can ensure a seamless experience for everyone by making sure that the virtual meeting http://whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary platform is compatible on the devices of your board members. This will reduce the risk of any technical issues such as video or audio clipping, and will keep the discussion focused on the agenda. By restricting screen sharing to the essential items, you’ll minimize distractions, and participants can concentrate on the discussion. These suggestions will allow you conduct virtual board meetings with strong cooperation and governance, regardless of the difficulties that could arise.