Transparent and honest board members communication creates a sense trust that promotes accountability. This leads to a board that is involved and unified and empowered to make decisions in support of the goals of the organization.
New board members must be made aware of their duties and expectations from the beginning of their term. This includes the importance of giving time in making professional and personal connections to advance the organization’s cause, and taking part in fundraising events. A welcome letter will outline the communication channels, meeting dates and other pertinent information to aid new directors in settling in quickly.
It is crucial to tailor the communications of board members to suit specific preferences. Some people may prefer to read long reports, whereas others might be more comfortable with visualizations of data. Make sure that reports and other data are easy to digest by making sure to avoid technical jargons and using simple language. If necessary, use analogies and real-world examples to illustrate the implications or data used in reports.
It’s also important to vary the format of board meetings instead of relying solely on PowerPoint presentations. Mixing up formats can help to limit the length of meetings and boost participation and creativity from board members.
Ensure that board members can easily access all the information they need even during meetings. Consider investing in an electronic document-sharing platform that has safe, user-friendly functions and high levels of scalability as well as compliance with data protection laws. Some of the most popular options include Diligent Boards, BoardEffect, Passageways OnBoard and Aporio.
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